Surface Land-use Application

This page describes the information and links needed to make an application through the Enhanced Approval Process (EAP).

Detailed scope of EAP activity inclusions and exclusions can be found on the main EAP webpage.

Other applications must be made using the Environmental Field Report (EFR) process. See Environmental Field Reports (EFRs) at:

Steps to Making a Surface Land-use Application

NOTE: Applicants are encouraged to take the EAP Online Training and to review the EAP Manual and supporting documents prior to making an application. See:

Follow the step-by-step process on the drop down links below. They provide basic instruction about the tools, direction and resources needed to make an application.

1. Get Access to the LAT, EDS, and PCS

Are you already an Electronic Disposition System (EDS) user?

You will automatically have access to EAP online services such as the Landscape Analysis Tool (LAT) and Plan Confirmation Service (PCS). Move on to Step 2.

Not an EDS user?

To access the EAP you will need to:

  1. Get a User ID. See:
  2. Give your permission to use your electronic signature on the documents produced. For electronic consent information or to fill out an electronic consent form, see:

2. Generate a Landscape Analysis Tool Report for your proposed disposition

The Landscape Analysis Tool (LAT) is a web-enabled geo-spatial tool that allows users to plan activities on Crown land.

The Landscape Analysis Tool (LAT) will generate a LAT Report, which is a system-generated PDF document that provides information specific to the site and activity being proposed. The LAT Report is required as part of your submission application.

For more detailed information about, and access to, the LAT, see:

For more detailed instruction on using the LAT, review the LAT User Guide at:

3. Complete First Nations Consultation and Obtain Surface Rights Holder Consent

First Nations Consultation

For applications through the EAP, First Nations Consultation must be completed prior to making an interim submission.

The First Nations Consultation procedures and forms can be found at:

Surface Rights Holder Consent Process

Prior to making an application, the applicant must obtain consent from other land users.

To determine if public land is occupied:

  • Contact Crown Land Searches at (780) 422-5727, or Fax (780) 422-9522 and request a Land Standing report for the proposed project lands, OR
  • Access Alberta Energy’s Electronic Transfer System (ETS) at:

The Land Standing report will assist the applicant in determining overlap, or double coverage, of the proposed location with existing dispositions. If consent is required, the consent document must be attached to the online interim submission.

4. Review Integrated Standards and Guidelines

The Integrated Standards and Guidelines (IS&G) identify provincial and sensitivity-specific approval standards, operating conditions and best management guidelines associated with upstream oil and gas activities on Alberta’s public lands.

The IS&G also includes pre-application requirements and information that applicants must understand prior to making an application.

To access IS&G, see:

5. Meet requirements of any Reservations, Notations, and Integrated Resource Plans linked the proposed location

Proponents are required to ensure that the requirements identified in any Reservations, Notations, and Integrated Resource Plans (IRP) associated with their proposed site are met prior to making application for disposition through the EAP. Reservation, notation, and IRP information and requirements are identified in the IS&G.

6. Make an Interim Application Submission

If you are already an Electronic Disposition System (EDS) user, you will automatically have access to EAP online services such as the Landscape Analysis Tool (LAT) and Plan Confirmation Service (PCS).

Otherwise, to gain access, follow the first step above – Get Access to EAP.

Making an Interim Submission
To submit your application, log on to EDS at:
Fill out an online application form through EDS.
Select standard or non-standard routing.
Attach:
  • Valid LAT Report
  • Application Supplement (see forms link below)
  • First Nations Consultation Record of Decision
  • Required Consents
  • Code of Practice Notices
  • Non-standard Mitigation Supplement (for non-standard applications)
  • Application Plan Package, submitted through:

Find the Enhanced Approval Process forms, at:

Double check your attachments to be sure they meet requirements, have the same LAT Report number, and the same lands listed. These are the most common errors made by applicants which result in application rejection.

Note that federal, provincial, municipal requirements are still in place.

7. Application Processing and Approval

Technical and Administrative Reviews

Once an application passes electronic validation, technical, and administrative reviews, and mitigation strategies are accepted (for a non-standard application), then a short-term 4-year disposition is issued with the appropriate terms and conditions.

The following Standards Operating Procedures outline the process, roles and responsibilities for technical and administrative reviews of interim submissions:

  • SOP L7.0 - EAP Technical Review of Interim Submissions
  • SOP L16.0 - EAP Administrative Review of Interim Submissions

To access these documents, see under Standard Operating Procedures at:

Field Referrals and Applicant Appeals

Non-standard interim EAP application submissions will be referred to the appropriate SRD field office for review by Lands Division personnel. This referral is undertaken by SRD for all non-standard interim submissions in order to accept, reject, or negotiate alternate mitigation strategies identified on the Non-standard Mitigation Supplement for all of the approval standards that won’t be met by the applicant.

The field referral and review process for non-standard applications requires the designated Lands Area Office to review the portion of the interim submission that caused it to become non-standard. This enables discussion between industry and SRD field staff on the proposed alternate mitigation strategies and how best to minimize impacts to the landscape.

A field referral may result in a Non-standard Mitigation Supplement being rejected by the lands area office. In these cases an applicant has the ability to appeal this decision through the Public Land Appeal Board.

The following Standards Operating Procedure outlines the process, roles and responsibilities for the field review of applications:

  • SOP L3.0 - EAP Field Referral of Interim Submissions

To access this document, see under Standard Operating Procedures at:

8. Site Entry, Cancellation or Changes to Dispositions

Site Entry Notification

Four years are provided to prepare and construct a site, and submit a final plan.

  • Notice of entry must occur within 72 hours of site entry, online via EDS. To access EDS, see:
  • Site entry notification is not required for survey purposes.

Cancellation and Expiry

See the Standard Operating Procedure that outlines the process, roles and responsibilities for disposition cancellations and expiries:

  • SOP L6.0 - Disposition Cancellations and Expiries

To access this document, see under Standard Operating Procedures at:

If a site is not entered and the short-term disposition expires after four years, disposition holders must follow the No-Entry process. If a site is entered, and is no longer required by industry, reclamation will be required. The disposition holder can request cancellation of the short-term disposition anytime if entry has not occurred through the current No-Entry application process.

See information on the No-Entry process at:

Also see the information letter, Upstream Oil and Gas Cancellation of Undisturbed Sites on Public Land, at:

See reclamation information at:

Changes to Dispositions

If an applicant requires changes to a short term disposition prior to entry, the applicant must cancel the short term disposition and re-apply.

Once a short term disposition has been entered, there may be instances when a disposition holder can request changes as a result of unforeseen circumstances in the field. The disposition holder can request a Temporary Field Authorization (TFA) from the Lands Area Office according to the TFA Guidelines.

TFAs are short term authorizations issued to assist and facilitate the needs of the construction and development activities that may be associated with an SRD disposition. The TFA guidelines provide instruction on the process for applying for a TFA, look for the TFA drop down item at:

9. Compliance Assurance

Compliance assurance through site inspections carried out by ESRD field staff begins with the approval of a short term disposition and continues through the life cycle of the disposition.

Compliance assurance focuses on:

  • Education
  • Prevention
  • Enforcement
  • Continuous Improvement

10. Final Submission

Final submission to obtain a long term disposition must be made prior to the end of the four year term of the short term disposition.

  • Applicants will complete an on-line application in EDS for a final submission.
  • Once a valid submission is made, a technical and administrative review will be completed.
Making a Final Submission
To submit your application, log on to EDS at:
Attach:
  • Final plan or Statutory Declaration. For more about types and formats of disposition plans, review the document, Disposition Plan Types/Formats, under the Disposition Plan Requirements section at:
  • Additional consents
  • Revised LAT Report (if required)
  • Revised Application Supplements (if required) – one of the three, depending on activity type
  • Revised Code of Practice Notification (if required)

Find the Enhanced Approval Process forms, at:

Double check your attachments to be sure they meet requirements, have the same LAT Report number, and the same lands listed. These are the most common errors made by applicants which result in application rejection.

 

Page Information

Updated: Nov 30, 2013